COMPANIES WE WORKED WITH
Natasja Kleinman
CEO/Founder
Over 25 years of experience in mining and exploration
Flexi-Tribe has a deep understanding of the mining and civil construction industries. With over 25 years of experience in mining and exploration, Natasja brings a wealth of knowledge to the table, covering everything from data analysis to contracts administration and project management.
Thanks to her vast experience, Flexi-Tribe is able to comprehend the complex needs of the mining and civil contracting industries. They understand the unique challenges faced by working with industry leaders like RIO TINTO and BHP on a day-today basis.
The mission of Flexi-Tribe is to help you complete your projects on time by providing flexible administrative services and streamlining your operations. They can assist you in maintaining compliance with ISO 9001 and ISO 45001 standards.
Previous Projects
Administrative Support
Our team has a track record of delivering comprehensive administrative support services with a strong emphasis on maintaining accurate records. We were responsible for organizing site records, ensuring their accessibility and accuracy throughout the project's lifecycle.
We proactively engaged with the relevant team members to follow-up procedures and ensured that vital information was consistently available to support informed decision-making and project efficiency.
Web Development
Our team has a track record of delivering comprehensive administrative support services with a strong emphasis on maintaining accurate records. We were responsible for organizing site records, ensuring their accessibility and accuracy throughout the project's lifecycle.
We proactively engaged with the relevant team members to follow-up procedures and ensured that vital information was consistently available to support informed decision-making and project efficiency.
ISO Compliance Enhance
Our team collaborated closely with our clients to ensure that all registers and documents were updated and complied with ISO requirements. This involved carrying out thorough audits, managing documentation, and establishing robust systems to track changes in compliance. As a result of these efforts, they achieved a remarkable improvement in ISO compliance and was granted certification, thereby reducing the risk of non-compliance issues and ensuring adherence to industry regulations.
Bookkeeping, Accounting, BAS Reporting
As part of our services, we conducted a comprehensive review of our clients financial records and implemented efficient bookkeeping and accounting processes. This included regular financial reporting and analysis that provided invaluable insights for informed decision-making. We also ensured compliance with BAS (Business Activity Statement) requirements, helping our client accurately report their GST, PAYG, and other tax-related obligations. This eliminated the risk of penalties and ensured complete financial transparency.
Digital Marketing
Our team of marketing experts developed a personalized strategy to enhance our client's online visibility. This involved creating engaging blog posts, regular social media updates, and captivating videos, all designed to showcase the company's expertise and commitment to quality in the industry. Our marketing efforts resulted in increased brand recognition, engagement, and customer inquiries through various platforms such as blogs, social media, and videos. As a result, our client's online presence flourished, solidifying their position as a leader in the industry.
Branding and Digital Design
Ensuring cohesion between our client's branding and their sales material is crucial for us. That's why we offer a comprehensive range of services to our clients to unify various digital assets, including website updates, spec sheets, manuals, CVs, and SOPs. Our overarching goal is to enhance accessibility for both internal and external stakeholders. Our approach revolves around ensuring that every digital element resonates with the brand's identity and contributes directly to sales efforts.
Our Specialised Services
If you're looking to optimise your business operations and focus on what really matters, we're here to help. We can guide you through your current processes and provide you with a clear understanding of how to improve them.
Our team can meticulously document these processes for easy delegation and even offer suggestions on application implementation to demonstrate how we can enhance your business.
Say goodbye to the chaos of whiteboards, the limitations of outdated spreadsheets, and the endless paperwork.
Industries We Service
Take advantage of virtual administration support from Flexi-Tribe managing your own administrative tasks. We provide support for businesses some of the following industries. Our team of experts ensure that all your relevant documentation and data management is taken care of.
DRILLING
CIVIL & EARTHMOVING
CONSTRUCTION
TRADIES AND SERVICES
​CONCRETE CONTRACTORS
How We Help
ISO Register Management
Maintain your ISO registers to meet industry standards.
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Everyday Administration
Delegate routine administrative tasks to our experienced team.
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Site Access Compliance
Ensure your operational and maintenance personnel meet site access requirements.
This includes managing medicals, drug & alcohol testing, and National Police Clearances.
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Travel Administration
Book and organise flights, travel, and accommodation for your field crew.
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Rostering
Efficiently manage staff schedules and assignments.
Purchasing Administration
Handle all your procurement-related paperwork and tasks.
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Filing and Archiving
Keep your crucial documents organised and accessible.
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Contract Management
Administer all post-award contractual obligations, claims, and variations. Monitor contractor compliance with contract terms and conditions.
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Project Reporting
Administer all post-award contractual obligations, claims, and variations. Monitor contractor compliance with contract terms and conditions.
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"Flexi-Tribe not only helped us deliver an outstanding website but also provided invaluable assistance in implementing digital applications to transform our site records from paper to a digital format. Their team's dedication to providing great administrative support during the transition phase were instrumental in ensuring a smooth and efficient shift to digital record-keeping."
Jonathan Cook
Drilling Operations Manager| STRATACORE
Here's how it works
STEP 1: DETERMINE YOUR REQUIREMENTS
Let us know what services you need and we will work with you to create a customized plan that perfectly fits your unique requirements.
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STEP 2: PROVIDE YOUR SKILLED TEAM MEMBER
Our expert team will carefully match you with a dedicated virtual assistant or a hybrid team that possesses the skills and experience necessary to meet and exceed your expectations.
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STEP 3: ESTABLISH WORKFLOW AND SETUP
Your client success manager and dedicated virtual assistant will work closely with you to establish a streamlined workflow and set up any required software or tools that will provide a seamless integration into your existing processes.
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STEP 4: ONGOING COMMUNICATION & SUPPORT
Experience continuous communication and support from your virtual assistant or account manager and stay updated on their progress. As your requirements evolve, we can adapt your plan and scale our services accordingly by ensuring our flexible approach meets your changing needs.
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STEP 5: FOCUS ON WHAT MATTERS
​With Flexi-Tribe taking care of your requirements, you will have more time and energy to focus on other things.
Why choose
FLEXI-TRIBE?
MANAGEMENT
Our friendly management team really does care about providing you with the best possible service and they will be available to you every step of the way.
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EXPERIENCE
We have comprised a team of knowledgeable and qualified professionals who have amassed many decades of experience whilst working within a wide range of industries.
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COMPETENCIES
We use ISO 9001 as a benchmark to deliver and improve our services and our data security systems are consistent with industry expectations.
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RECOGNITION
We are proud to have been recognized as a finalist in the 2022 Australian Small Business Champion Awards and we feel honored to consistently receive praise from our valued customers!
